If you are applying to work at AC PLC (‘we’, ‘us’, ‘our’) we will be required to collect and process your personal data.
Types of data collected
When you make an application to work for us, we will collect some, or all of the following information; contact information including name, address, email addresses and phone number; qualifications details e.g. skills, experience and employment history; current salary and benefit information; information about any disabilities which we need to make reasonable adjustments during the recruitment process; and/or information confirming your right to work in the UK.
Data retention and processing
We have a legitimate interest in processing personal data during the recruitment process and in keeping records of the process as this allows us to manage the recruitment process and assess and confirm a candidate’s suitability for a role. We may also need to process data from job applicants to respond to and defend against legal claims.
In some cases, we need to process data to ensure that we are complying with our legal obligations such as checking a successful applicant’s eligibility to work in the UK before employment starts.
Sensitive and special categories of data
If your application to work for us is successful, we may also need to obtain and process special categories of information for diversity and equality monitoring. We may also collect information regarding disabilities to make reasonable adjustments for candidates who require it. We process this information to carry out our obligations and exercise specific rights in relation to employment. This information will only be collected with your further express consent.
Depending on the role, we reserve the right to request information concerning past criminal convictions or carry out financial checks to comply with contractual obligations to clients or our regulatory requirements as an employer.
If your application is unsuccessful, we may keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Data sources for recruitment purposes
We may collect your data from the following sources: your CV; recruitment agents you are using; identity documents you provide to us; interviews with you; and/or once you have been offered and accepted a role we may, with your consent, collect data from: referees/previous employers; background checker providers/criminal records checks (if applicable).
Who will see the data?
Your information may be shared internally for the purposes of the recruitment process. We will ensure that the transfer of data between employees is lawful and that there are appropriate security arrangements in place.
We will not share your data with third parties unless your application is successful and you are offered employment. We may then share certain elements of your data with former employers to obtain references.
Data retention and storage
Data will be stored in a range of different places, including our IT systems (including email) which includes the holding of emails on servers that may be outside the UK.
If your application is unsuccessful, we will hold your data on file for three months after the end of the relevant recruitment process. If you agree to allow the organisation to keep your personal data on file, the organisations will hold your data on file for a further 12 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data will be deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your HR file and retained during your employment in accordance with our internal retention policy, of which you will be notified.
What if I do not provide personal data?
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Access to your personal data and other rights
As a data subject, you have a number of rights. You can: access and obtain a copy of your data on request; require the organisation to change incorrect or incomplete data; require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please use the contact details below. If you believe that an organisation within AC PLC has not complied with your data protection rights, you have the right to complain to your local regulator responsible for data protection and privacy matters.
In processing your personal data for the purposes of recruitment, we act as a data controller. If you have any questions or want to exercise any of your legal rights, please contact us.